In an effort to maintain the utmost Security and Protection of your medical records, Softech Systems, Inc. has taken the following steps to ensure Privacy and HIPAA compliance.
File Encryption
All audio and Text files are protected by 128 bit encrypted through. All use of the application is forced to occur using this secure, HTTPS protocol (SSL - secure socket layer) with 128-bit encryption strength. Attempts to access the application without SSL are redirected.
Passwords and Usernames
To access any data in the Softech Systems, Inc. database, a valid username and password is required. All voice and text files are routed through our central data center to ensure privacy, integrity, and reliability.
Can the Internet be used for medical transcription and still meet HIPAA Requirements?
The internet is a powerful tool that can be used for audio file upload and text file download as long as the MTS uses encryption and password protection to prevent Unauthorized access. Dictations done via telephone do not need to be encrypted. However, voice files transmitted by portable recorders should be encrypted prior to transmission over the Internet. Transcribed documents must be sent back to the healthcare provider in a secure manner using a secure FTP site or may be faxed with a disclaimer
statement explaining the confidential nature of the document.